Using Your Personal Information
Personal information which you have supplied to us may be used in a number of ways, for example:
To make a decision about granting a tenancy
To confirm identity and obtaining references
For tenancy/licence agreement preparation
Debt collection
Providing references and the conduct of any tenancy in the future
Providing information to utility companies or a local authority about any tenancy
Landlord & Agent
The landlord may share your information to an agent for the purpose of dealing with this application and any tenancy on behalf of the landlord. If the information has been given to an agent, the agent may share your information with the landlord. This includes any reports obtained.
References and application for a tenancy
For the purpose of deciding whether to offer a tenancy or licence, your information may be provided to any of the following:
Third party referencing companies and credit reference bureaus
Current and previous landlords or agents
Current and previous employers/accountants
Individuals for a character reference
Banks or building societies
We may pass your information to an agent to carry out any checks on our behalf but we will not disclose any information to any other individual or company except to prevent fraud or if required to do so by law.
Checks conducted may include:
Obtaining information about county court judgements, bankruptcy etc.
Identity confirmation
Other public information such as electoral roll
Conduct of current or previous tenancies with other landlords or agents
Employment confirmation
Confirming and assessing affordability
Confirming the contents of this application
If a tenancy is granted
Where a tenancy or licence is offered or granted, the information you have provided will be used for the preparation of an agreement and any prescribed information.
More information about the use of your information during and after a tenancy or licence will be found in the agreement.
If a tenancy is NOT granted
Where a tenancy or licence is not offered or you decide not to take a property from us, the information you have provided will not be kept for longer than necessary and then destroyed.
Access to your personal information
Under the Data Protection Act 1988 and the General Data Protection Regulations 2016, you have the right to know what information we hold about you.
Upon request the landlord/agent will provide you with information about the personal information we hold about you.
Application remains subject to contract
Any offer or granting of a tenancy/licence remains subject to contract throughout the application process until a written tenancy or licence agreement has been signed by all parties.
YOUR DECLARATION
I hereby confirm that I am over 18 years of age and that the information I have provided is to the best of my knowledge true and accurate at the time of completion. If I give information that is incorrect or incomplete it may mean that a tenancy or licence is not offered and I may lose any money paid to date (for example a holding deposit) or, if a tenancy were granted, possession could be sought on the grounds of false information.
I hereby agree that the landlord named at the beginning of this application form may get information about me from certain other organisations and individuals, or give information about me to them to; make sure the information is accurate; prevent or detect fraud; and confirm affordability. These other organisations include credit referencing agencies or bureaus, landlords, employers or other companies/individuals as provided by me. Any report obtained may be shared with the landlord or agent.
